# Export data

# Documents

See [export document](/doc/export-svbz5EcJZu) for details on downloading individual documents in a variety of formats.

# Collections

It is also possible to export an entire collection, access `Export…` from the menu on any collection and choose from Markdown, HTML, or JSON as output formats. It is not possible to export an entire collection as PDF at this time.

JSON format will output your documents as structured data, which is great for programmatically importing into another system. This is also the best option for moving data between Outline instances.

# Workspace

Admins can also export all collections in a workspace under **Settings → Export**. The same options are available as exporting a collection. The option is also available to include private collections in the export to ensure a full backup.

As this operation can take some time you can opt into receiving a notification when the export completes.

# Users

Admins can export a CSV of users in the workspace under **Settings → Users**. The CSV includes the name, email address, and last active time amongst other data.

# API

The Outline [API](https://docs.getoutline.com/doc/api-1rEIXDfLF6) is extensive and offers an opportunity to programmatically access all the data in your workspace beyond what is available through the in-app tools.

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**Documents**

- [Getting started](https://docs.getoutline.com/s/guide/doc/getting-started-CB6Ipl9Cdc)
- [Documents](https://docs.getoutline.com/s/guide/doc/documents-UiH1h0aQFQ)
- [Integrations](https://docs.getoutline.com/s/guide/doc/integrations-eUbAF2WAjF)
- [AI](https://docs.getoutline.com/s/guide/doc/ai-IFCYbrK7EU)
- [Administration](https://docs.getoutline.com/s/guide/doc/administration-GmaueCNdk1)
- [Import data](https://docs.getoutline.com/s/guide/doc/import-data-D2ZvLqz411)
- [Export data](https://docs.getoutline.com/s/guide/doc/export-data-Da6C7HqL8M)
- [Cloud hosting](https://docs.getoutline.com/s/guide/doc/cloud-hosting-CxJbubIhje)